Last updated: 11 August 2025
The AI and Cyber Security Association (AICSA) values your privacy and is committed to protecting your personal data. This policy explains how we collect, use, store, and protect your information when you visit www.aicsa.org.uk or interact with us.
1. Who We Are
The AI and Cyber Security Association is a UK-based membership body and trade association promoting responsible and ethical use of artificial intelligence and cyber security practices. We are the Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. You can contact us at [Insert email] or by post at [Insert address].
2. Information We Collect
When you engage with us, we may collect personal details such as your name, email address, phone number, professional information, and payment details if you become a member or register for an event. This may be information you provide directly through forms, emails, or calls, information gathered automatically via cookies and analytics tools, or information provided by trusted third parties and public sources.
3. How We Use Your Information
Your information is used to manage memberships, process payments, deliver event information, send updates and newsletters, and respond to your enquiries. We also use it to improve our services, promote our activities, and meet legal or regulatory requirements. Where marketing is concerned, we will only contact you if you have given your consent or if you have an existing relationship with us that allows it under data protection laws.
4. Legal Basis for Processing
We process personal data on several grounds: your consent (for example, when signing up for marketing updates), the performance of a contract (such as fulfilling your membership), our legitimate interests (such as running our association effectively), and compliance with legal obligations.
5. Data Storage and Security
We take appropriate measures to safeguard your data, including encryption, secure hosting, and limiting access to authorised personnel. Your data is retained only for as long as necessary to fulfil the purposes for which it was collected or as required by law.
6. Sharing Your Information
We do not sell personal data. We may share it with service providers who help us run our website, process payments, or manage communications. On occasion, we may share relevant details with event partners or sponsors if necessary for participation or if you have given consent. We may also disclose data where required by law or to protect our rights.
7. International Transfers
If we transfer your information outside the UK, we will ensure that appropriate safeguards are in place, such as legal agreements or the use of countries with recognised adequacy status.
8. Cookies
Our website uses cookies to improve your experience and analyse site usage. You can manage or disable cookies through your browser settings. More details are available in our Cookie Policy.
9. Your Rights
Under UK GDPR, you have the right to access, correct, or delete your personal data; object to or restrict its processing; request portability; and withdraw consent at any time. If you wish to exercise these rights, please contact us. You also have the right to complain to the Information Commissioner’s Office at www.ico.org.uk.
10. Links to Other Websites
Our website may link to third-party sites. We are not responsible for their privacy practices, and we encourage you to read their policies.
11. Changes to This Policy
We may update this Privacy Policy occasionally to reflect changes in our practices or the law. Updates will be posted on this page with the revised date.
Contact us:
For any questions or concerns about how we handle your personal data, please email hello@aicsa.org.uk.
